Raaj Kurapati, EVC and COO, has established the Health Science Center’s DASH Institutional Working Group. The group’s mission is to develop local responses and practical solutions to key DASH-related questions and concerns, ensuring that business operations continue efficiently. Below are updates addressing DASH-related issues.
DASH PAYABLES-INVOICES-FIXED ASSET
When processing a PO invoice and matching to lines, you will need to highlight lines that are assets before the “track as asset” box will appear. This box must be checked if an asset meets the cost threshold of SME-Sensitive Minor equipment or Capital equipment. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300. Also, the Controller’s office has asked that departments complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. This includes asset creation, asset transfers, and asset retirement: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
MARKETPLACE ORDERS AND CONFIRMATIONS
Many MarketPlace orders are not correctly forwarded to DASH suppliers, although a PO has been created. Once an order is placed, the requester should receive a confirmation from said supplier.
If a confirmation email is not received, the requester will need to reach out directly to the supplier to ensure the order is received. If the supplier has no record of this order, the order will need to be placed again. Also, please contact the Health Science Center’s procurement office to cancel the original order that did not process properly. The Health Science Center procurement office can be reached at purchasing@uthsc.edu.
CONTRACT INVOICES REMINDER
When submitting a Purchase Requisition for a new PO Number to pay a contract invoice, you must provide the contract number (beginning with #9500”) in the “Description” box AND in the “Agreement” field on the Contract Order Form.
This ensures that the Purchase Requisition is properly routed so it can be audited by the Business Contracts Office. If the contract number will not populate in the “Agreement” field, the guidelines found here can be used as a workaround. When this workaround is used, the Procurement Office will work with the Business Contracts Office to ensure that the Purchase Requisition is properly reviewed.